Welcome! As a new library employee, there are many library-related resources that you will want to be aware of and information that will help you make your transition to the UWC Libraries. If you have trouble accessing and of these resources, or have additional questions, please contact the LSS Director.
Other UWC Resources:
UWC's Employee Page: This page includes links to HR pages, copyright policies, assessments, Senate/Governance documentation, and more.
UWC's Marketing Resource Page: You find UWC and campus logos here as well as the UWC Brand Book and letterhead.
AL: Academic Librarian.
BAAS: The UW Colleges' Bachelor of Applied Arts & Sciences degree.
CDC: Collection Development Committee, a CUWL Coordinating Committee that manages System-wide collection development and resource sharing policies as well as the Shared Electronic Collection (SEC).
CITS: The UW Colleges' Central Information Technology Services office.
CUWL: Council of University of Wisconsin Libraries; the governing body of the UW System Libraries. See their Wiki here.
D2L: Desire to Learn course management software.
EG: Expertise Group; subgroups of CUWL Shared Systems. The EGs are responsible for making decisions about system-wide configurations, and recommendations for campus-based decisions, in the following areas:
--Shared Contend (SC)
EREC: The Library Council's Electronic Resources Evaluation Committee. Members are responsible for evaluating current, shared, e-resources that are up for renewal, and also review and recommend new resources to the Council. The Council votes on renewals and additions to the shared e-collection. More information can be found here.
IG: Interest Group; subgroups of the EG's, the IG's meet and make recommendations to the EG's. Interest groups are in areas such as archives, acquisitions, ILL, etc.
ILL: Interlibrary Loan. We use ILLiad to process all article requests (both UW & non-UW), and loan requests that are outside of the UW Library System.
IMOC: The Library Council's Interface Management & Organization Committee. Members are responsible for the look and usability of patron and staff facing library systems.
LSA: Library Services Assistant
LSS: Library Support Services.
PO: Purchase order.
RS: Alma Resource Sharing. This is what we use to share books between the Colleges and the 4-year UW's.
SCLS: South Central Library System; SCLS operates the “red box” van delivery service.
SEC: The UW System Shared Electronic Collection.
SS: Shared Systems; a CUWLCoordinating Committee that manages Alma, Primo, ILLIAD, and the patron processing that supports those systems for CUWL.
UW: University of Wisconsin made up of 27 campuses.
UWC: University of Wisconsin Colleges the 14 2-year campuses throughout Wisconsin.
UWEX: University of Wisconsin Extension provides information and assistance in agriculture, family finance, parenting, nutrition, community development, gardening and other topics through offices in all 72 Wisconsin counties and three tribal nations.
UWS: University of Wisconsin System made up of 13 4-year universities, 14 freshman-sophomore UW Colleges and UWEX.
WAICU: Wisconsin Association of Independent Colleges and Universities, the private academics in the state.
WAAL: Wisconsin Association of Academic Librarians a division of WLA.
WEMA: Wisconsin Educational Media Association.
WiLS: Wisconsin Library Services; the state OCLC affiliate and a centralized state library agency through which we license several electronic resources and receive supply purchase discounts; the WiLS Board is made up of representatives from member institutions from UW System and the state’s public libraries and private academic libraries, one member of which is a Colleges representative.
WISDM: Wisconsin Data Mart, the “financials” interface for the PeopleSoft accounting system.
WLA: Wisconsin Library Association.
YBP: The academic division of Baker & Taylor. The Colleges’ main book vendor. Their main acquisitions platform is called GOBI.
Have a question but not sure who to ask? Here are some basic guidelines:
General onboarding: Visit your campus administrative specialist (CAS) in your campus main office. From the CAS you should get:
Time and Absence Reporting: Contact your immediate supervisor. (If you are an LSA, this is the head Academic Librarian in your library. If you are an Academic Librarian at one of the campus libraries, then the Executive Director of Libraries is your immediate supervisor).
Benefits & Payroll: Visit the MyUW system portal. You should receive a benefit package from central HR with forms to fill out for your health insurance, retirement, life insurance options, long term care options, income continuation insurance and credit union information. It is very important that you turn in your insurance selection within 30 days of starting or you have to wait until the next open enrollment period (October). The portal is where you will see your biweekly (LSA) or monthly (librarian) earnings statement.
Computer or other technology issues: Start with your CASE Associate. If they are unavailable, you can also contact Central IT (CITS) through their webform.
Travel & Professional Development: The libraries has a Professional Development & Service Committee. You can find the PD application materials on TAP under the PDSC committee documents. There are also brown bag webinars recorded in this folder for additional training opportunities. All travel information can be found on the UW System travel portal.
Contact LSS for the following:
* Passwords and login information
* Training, trouble shooting, purchasing as needed for Acquisitions (Alma, EBSCOnet)
* Training/trouble shooting with systems and tools (Alma, Search@UW, ILLiad, LibraryH3lp Chat, and LibGuides)
* Centralized Purchasing and Cataloging
* Barcodes and security labels
* Contact for WILS Conferences and meetings
* Database maintenance and inquiries
* Setting up subscription trials and requesting quotes
* Questions about weeding and inventory
* Circulation inquires (policy, reserves, etc.)
* Serials/standing order subscriptions
* Interlibrary loan borrowing request support